Location: Trinity College Dublin
The ADAPT Centre, the centre for digital content technology, hosted by the School of Computer Science and Statistics is seeking to appoint a highly organized and motivated Executive Officer to provide administration support for the Centre’s academics. The role of the Executive Officer will be to carry out day to day administrative duties including liaising with internal and external stakeholders and will be the first point of call for Centre related queries.
Informal enquiries about this post should be made to Monica Lechea (firstname.lastname@example.org)
Standard Duties and Responsibilities of the Post
- Provide secretarial support, including acting as secretary to key ADAPT scientific and management committees
- Support the Centre’s Principle Investigators in the administration of the Centre activities with respect to scheduling, communications, logistics, event management and other functions/duties as required
- Planning logistics; booking meeting rooms, organising catering, circulating agendas & minutes
- Organise travel and/or accommodation for ADAPT Directors, visitors and external stakeholders
- Support the Space Management Committee; liaise with Estates & Facilities & track queries, manage door access controls to ADAPT labs
- Provide administrative support to ADAPT Principle Investigators & Research Leaders
- Act as main point of contact for general enquires to the Centre through phone or mailing list email@example.com
- General Office duties including, maintaining accurate records, answering queries, providing information on ADAPT facilities, policies and procedures
- This role will require building strong working relationships with many academic departments and administrative units across College
The ADAPT Centre is funded by Science Foundation Ireland and The European Research Development Fund
Knowledge & Experience (Essential)
- 3 years of relevant work experience in an administration environment
- High level of competency in MS Office applications
- Strong typing skills and minute taking experience
- Excellent interpersonal, organizational and communication skills
- The ability to work both on own initiative and as part of a team
Skills & Competencies
- Interpersonal skills: must have the ability to communicate effectively with students and staff, both within the Department, and also across the wider College Community, and to foster good relationships within the College and in partner institutions.
- Problem Solving: proven experience in the effective analysis and synthesis of relevant data capable of working on own initiative and able to priorities tasks and work under time constraints; ability to manage a complex and changing workload.
- Flexibility: must be able to work within a busy Departmental environment, both as part of a team and also alone and unsupervised, with the capacity to respond to unexpected demands by taking the initiative.
- Communication: Written communication must have the ability to produce letters and documents to a high standard. Oral communication demonstrating the ability to interact with people at all levels, both internal and external to the organization, and communication with a high level of initiative, tact, diplomacy and confidentiality.
- Analytical skills: Strong application of numerical skills.
- IT Skills: Highly developed computer skills with use of IT as a driver of efficiency: experience of spreadsheet applications and database software, website maintenance etc.
In order to assist the selection process, applicants should submit a Curriculum Vitae and a Cover Letter (1x A4 page) that specifically address the following points in their application.
- Applicants must have at 3 years of relevant work experience and should clearly address this experience and how they obtained their knowledge in their application.
- An understanding of the research environment is essential
- Illustrate, through past example, their ability to work on their own initiative and resolve problems
- Applicants who do not address the application requirements above in their cover letter will not be considered at the short list stage.
- Applicants should note that the interview process for this appointment may include the delivery of a presentation and may include a test of practical skills.
ADAPT is Ireland’s global centre of excellence for digital content technology. Led by TCD, it combines the expertise of researchers at four universities (Trinity College Dublin, Dublin City University, University College Dublin, and Dublin Institute of Technology) with that of its industry partners to produce ground-breaking digital content innovations.
ADAPT brings together more than 120 researchers who collectively have won more than €100m in funding and have a strong track record of transferring world-leading research and innovations to more than 140 companies. With €50M in new research funding from Science Foundation Ireland and industry, ADAPT is seeking talented individuals to join its growing team. Our research and technologies will continue to help businesses in all sectors and drive back the frontiers of future Web engagement.
Further Information for Applicants
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